Physical Document Archiving
Sri Lanka's most trusted physical document storage — with climate-controlled warehouses, biometric access, and same-day retrieval.
DOK Solutions provides comprehensive physical document archiving services to help organisations securely manage, store, retrieve, and preserve critical business records. Our facilities are equipped with modern storage infrastructure, advanced security systems, 24/7 CCTV surveillance, controlled access mechanisms, fire detection and protection systems, and environmentally monitored conditions — ensuring long-term preservation and confidentiality of your documents across three purpose-built, climate-controlled warehouses.
What We Deliver
Secure Warehouses
Three climate-controlled, access-controlled facilities with 24/7 CCTV, fire suppression, and biometric entry — purpose-built for long-term document preservation.
Barcode Tracking
Every box and file is assigned a unique barcode. Track location, access history, and full chain-of-custody at any time via our secure online portal.
Same-Day Retrieval
Request a file online or by phone before 11 AM and receive the original document at your office the same business day — or a digital scan within 2 hours.
Climate Controlled
Optimal temperature and humidity conditions preserve the integrity of paper documents indefinitely, preventing yellowing, mould, and deterioration.
Certified Destruction
Secure end-of-life document destruction with full compliance documentation and a certificate of destruction — meeting all regulatory requirements.
Real-Time Inventory
Complete audit trail of all document movements, access events, and inventory counts available 24/7 via our real-time online management portal.
The Trusted Choice for Physical Records Management in Sri Lanka
With over 15 years serving Sri Lanka's most demanding institutions — banks, insurers, government agencies, and healthcare providers — DOK Solutions has built an unparalleled reputation for reliability, security, and operational excellence. Our physical archiving infrastructure is unmatched: three dedicated warehouse facilities with state-of-the-art environmental controls, biometric access management, and ISO 9001, ISO 27001, and ISO 45001 certifications backing every operation. When your organisation entrusts us with its most critical records, you can be certain they are in the safest hands in the country.
How It Works
Collection
We collect your documents from your premises, professionally box them, and label each box with unique barcodes linked to your metadata specifications.
Indexing
Each box and file is catalogued in our tracking system with your defined metadata — department, date range, document type, reference number, and more.
Storage
Documents are stored in the designated section of our secure, climate-controlled warehouse with continuous environmental monitoring and fire protection.
Retrieval
Request any document online or by phone. We locate, pull, and deliver the same business day — or scan and email digitally within 2 hours of your request.
Start Your
Smart Move
Transition your legacy document systems into a streamlined, high-efficiency digital infrastructure.
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